Freelance Finance
Project Pricing Calculator
Build a project price from labor, revisions, expenses, project management, risk, profit, tax reserve, discount, deposit, and milestones.
Recommended project price
£7,809.20
Minimum acceptable: £5,658.84
- Base labor cost
- £3,800.00
- Revision cost
- £570.00
- Direct expenses
- £250.00
- Project management cost
- £524.40
- Risk contingency
- £514.44
- Profit amount
- £1,131.77
- Tax reserve
- £1,018.59
- Subtotal
- £7,809.20
- Discount amount
- £0.00
- Suggested deposit
- £3,904.60
- Suggested milestone amount
- £2,603.07
How to use this project pricing calculator
Start with the hours you expect to deliver and your hourly rate. Add direct expenses, expected revisions, and percentage allowances for management, uncertainty, profit, and tax planning.
Methodology
The calculator prices labor first, adds explicit project costs, then layers risk, profit, tax reserve, and optional commercial terms.
Formula
minimum = labor + revisions + expenses + project_management + risk
subtotal = minimum + profit + tax_reserve
price = subtotal - discountExample
A forty-hour project at £95/hour with six revision hours, £250 expenses, and the default buffers produces a price above pure labor so the quote can absorb delivery risk.
Important considerations
Fixed pricing should be backed by scope boundaries, assumptions, revision limits, acceptance criteria, payment dates, and change-request terms.
FAQs
Can I set a 100% discount?
Yes. The result floors at zero so it will not create a negative project price.
Should tax reserve be VAT?
No. This field is a generic reserve for income or business tax planning. Use the VAT Calculator UK for VAT-specific math.
Related tools
Freelance Rate Calculator, Billable Hours Calculator, Freelance Invoice Generator, and Late Payment Interest Calculator.
Disclaimer
Results are estimates and are not pricing, tax, legal, accounting, or financial advice.